Choir Trip Planning Guide

Choir Trips

Start Planning

Choir Trip Planning Guide: Crafting Musical Adventures

Planning a choir trip can be as exhilarating as composing a beautiful symphony. It’s a chance to combine your love for music with the thrill of exploring new destinations and cultures. In this comprehensive choir trip planning guide, we’ll dive deeper into the intricacies of creating an unforgettable musical journey. From choosing the right choir trip company to fine-tuning your choir trip budget and logistics, let’s embark on this melodious adventure together.

Choir Trip Destinations: A World of Melodies

The first step in planning your choir trip is selecting the perfect destination. The world is your stage, and each place offers its unique melody. Here are some captivating choir trip destinations to consider:

Austria, Vienna



Known as the “City of Music,” Vienna is a classical music paradise. Your choir can perform in historic concert halls, visit the homes of famous composers like Mozart and Beethoven, and immerse in the rich musical culture.

New Orleans, United States

New Orleans

New Orleans

Dive into the heart of jazz and blues in the birthplace of these genres. Perform in iconic jazz clubs on Bourbon Street, savor Cajun and Creole cuisine, and feel the soulful rhythms of the city.

Barcelona, Austria



Explore the vibrant choral scene of Barcelona. Participate in local festivals, collaborate with Spanish choirs, and take in the breathtaking architecture of Gaudí between rehearsals.

These destinations offer unique musical experiences, and your choice should align with your choir’s style and interests. Whether you’re drawn to classical compositions, jazz improvisations, or world music, there’s a destination that will strike the perfect chord.

Choir Trip Logistics: The Conductor of Organization

Smooth logistics are the conductor of your choir trip’s success. A well-organized trip allows your choir members to focus on their music and cultural exploration. Here’s a comprehensive choir trip logistics checklist to keep your journey on track:

  1. Instrument Handling: Ensure proper handling and transportation of musical instruments. Explore options for instrument rental at your destination to simplify logistics.
  2. Accommodation Arrangements: Confirm reservations and communicate specific requirements, such as instrument storage and rehearsal space, with your chosen accommodations.
  3. Transportation Coordination: Coordinate transportation details, including arrival and departure times, luggage handling, and any necessary transfers.
  4. Meal Planning: Work with restaurants and caterers to establish meal schedules, dietary preferences, and group dining arrangements.
  5. Emergency Preparedness: Develop an emergency plan that includes contact information for local authorities, medical facilities, and embassy or consulate details if traveling internationally.
  6. Travel Documents: Ensure all choir members have valid passports, visas (if required), and necessary travel documents well in advance of the trip.
  7. Medical Considerations: Address any medical needs or allergies among choir members and carry essential medical supplies.
  8. Communication Strategy: Establish a communication plan to keep choir members, parents, and guardians informed throughout the journey.
  9. Rehearsal Schedule: Create a detailed rehearsal schedule that allows your choir to practice and fine-tune performances.
  10. Itinerary Sharing: Share the complete itinerary with choir members and their families, including performance times, cultural activities, and free time.

Choir Trip Packages: Creating Harmonious Itineraries

Crafting a harmonious itinerary is key to a successful choir trip. It’s like composing a symphony where every note contributes to the overall melody. Choir trip packages provide a structured framework for your journey, ensuring a balance of performances, cultural explorations, and leisure time. Consider these elements when designing your itinerary:

Performance Opportunities

Identify venues for your choir to showcase its talent. This could include churches, concert halls, local festivals, and even street performances.

Cultural Immersion

Plan activities that immerse your choir members in the local culture. This might involve language lessons, cooking classes, or guided tours of historical sites.

Rehearsal Time

Allocate sufficient rehearsal time to fine-tune your performances. Many destinations offer rehearsal spaces equipped with pianos to accommodate your needs.

Free Time

Don’t forget to include downtime for your choir members to explore independently, shop for souvenirs, or simply relax and recharge.


Explore opportunities for your choir to collaborate with local choirs or musicians. These interactions can lead to memorable joint performances and cultural exchanges.

Local Cuisine

Sample the local cuisine to enrich your cultural experience. Food is a universal language, and trying traditional dishes can be a delightful adventure in itself.

Choir Trip Budget: The Art of Financial Harmony

Budgeting for a choir trip is akin to orchestrating the financial aspects of your journey. Here are some choir trip budget considerations to ensure a harmonious financial plan:

  • Fundraising Strategies: Create a fundraising plan that involves choir members, parents, and the community. Consider organizing benefit concerts, selling merchandise, or seeking sponsorships from local businesses.
  • Scholarship Opportunities: Explore scholarships and grants available for choir members who may need financial assistance. Ensuring inclusivity allows everyone to join the musical journey.
  • Accommodation Choices: Balance comfort and cost-effectiveness when selecting accommodations. Look for options that provide secure storage for instruments and convenient rehearsal spaces.
  • Transportation: Choose transportation options that align with your budget. This could include charter buses for regional trips or flights for international journeys.
  • Meals: Plan meals that cater to your choir’s dietary preferences and budget constraints. Consider a mix of restaurant dining and cost-effective options like group meals.
  • Insurance: Evaluate travel insurance options to protect against unforeseen events that could affect your trip, such as cancellations or medical emergencies.

Creating a detailed budget will help you manage finances effectively, ensuring that your choir trip remains in financial harmony from start to finish.

Choir Trip Ideas for Different Budgets: A Melody for Every Purse

A choir trip doesn’t have to break the bank. There are choir trip ideas for different budgets that allow you to create a memorable experience without compromising on quality. Here are some budget-friendly suggestions:

  • Local Performances: Explore nearby cities and towns for performances. This reduces travel costs and allows for shorter trips.
  • Collaborative Exchanges: Partner with other choirs for collaborative exchanges, sharing performance venues and accommodations.
  • Host Families: Arrange homestays with local families. It’s a cost-effective way to immerse in local culture and build international friendships.
  • Community Concerts: Organize community concerts where your choir can perform for local audiences, potentially generating funds for the trip.
  • Grant Opportunities: Research grants and funding opportunities specifically designed for choir trips, especially those with educational or cultural objectives.

Choir Trip Safety: A Harmonious Cadence of Security

Ensuring the safety of your choir members is paramount. Implementing effective safety measures creates a harmonious cadence of security throughout your trip. Here are some choir trip safety tips for students:

  • Emergency Contacts: Distribute a list of emergency contacts to choir members and chaperones, including local contacts at your destination.
  • Travel Insurance: Provide information on travel insurance coverage and ensure all choir members are adequately insured for medical emergencies and trip cancellations.
  • Stay Together: Emphasize the importance of staying together as a group, especially in unfamiliar surroundings.
  • Buddy System: Implement a buddy system where choir members pair up and look out for each other.
  • Awareness Training: Educate choir members about the local culture and customs, emphasizing respect and sensitivity.
  • Safe Practices: Encourage safe practices, such as securing personal belongings, drinking responsibly, and following local laws and regulations.
  • Designated Meeting Points: Establish designated meeting points in case of separation or emergencies.
  • Local Authorities: Provide choir members with information on how to contact local authorities in case of emergencies or safety concerns.

By prioritizing safety, you create an environment where your choir members can focus on their musical journey with peace of mind.

Choir Trip Ideas for Different Locations: A Global Chorus

Variety is the spice of life, and the same applies to choir trips. Exploring different locations offers a diverse range of musical experiences. Here are some choir trip ideas for different locations:

  • Historical Cities: Choose destinations with rich historical backgrounds, allowing your choir to perform in historic venues and absorb centuries of culture.
  • Coastal Retreats: Opt for coastal destinations, where your choir can enjoy the serene beauty of the sea and perform with the soothing sounds of ocean waves in the background.
  • Mountain Getaways: Head to mountainous regions, offering breathtaking scenery and a serene environment for musical reflections.
  • Cultural Capitals: Select cultural capitals known for their vibrant arts scenes and immerse in the local creative energy.

Incorporating diverse locations into your choir trip repertoire ensures that each journey presents a fresh melody and unique cultural insights.

In conclusion, a choir trip is a harmonious blend of music, culture, and camaraderie. With the right planning, budgeting, logistics, and safety measures in place, your choir can embark on a musical journey that resonates for a lifetime. Let Peak Group Travel be your trusted partner in orchestrating the perfect choir trip, where every note is a testament to the power of music and exploration.


There is no denying that music is an important part of any culture. Travelling can help young aspiring musicians learn about different cultures and how music is a part of them. It can also be a great way to learn new techniques and styles of music. With so much to see and do, traveling can help enhance a young musician’s music experience and knowledge.


Practice makes perfect, but sometimes the work during practice creates a level of disinterest in your group.. Touring can be a great way to alleviate the signs of burnout in choirs. It can help students reconnect with their passion for music and remind them why they started singing in the first place. Touring can also be a great opportunity to bond with other members of the choir and make new friends.


Choir tours are a great way for students to get an early exposure to the performing arts. Touring can enhance the choir experience by providing opportunities to perform in front of live audiences, work with different conductors, and learn new repertoire. Students who participate in choir tours often come away with a greater appreciation for music and a better understanding of the role of the choir in the musical community.


When it comes to planning an amazing choir trip, the location is definitely the most important part! At Peak Group Travel, we’ll give you multiple destination options, both local and international, that best fit your needs. Whether you’re looking for a place with a lot of history and culture, or somewhere that’s more modern and lively, we’ll make sure you find the perfect spot for your group. And of course, we’ll be there to help with all the logistics, so all you have to worry about is singing your heart out!


At our agency, we pride ourselves on being able to offer trips that cater to any budget. Whether you have a generous budget or are in need of a more affordable option, we have something that will suit your needs. Plus, our knowledgeable staff is always on hand to help you plan the perfect trip for your group. Just let us know what your budget is and we’ll be happy to provide you with the best quality activities in line with your budget.


Peak Group Travel offers different itineraries for choirs depending on their level of experience and competitiveness. We will tailor the trip to best fit the choir’s needs in order to get the most out of the tour. This allows for a more enjoyable experience for the choir and better results in contests and competitions.


The Empire State Building is offering the opportunity for choirs to perform as an exclusive opportunity through Peak Group Travel. This will be a memorable and unique experience for the choir.

Performance Guidelines for the Empire State Building

  • Groups sizes limited to 60 singers
  • Applications required with DVD/MP3/Youtube recordings
  • Electric Piano and Music Stand will be provided
  • Performances take place between 9:00 am – 10:00 pm, everyday, except blackout days around major holidays.
  • Open to Middle School and Older
  • Performance Length: 30 minutes
  • Performance Ticket Required for all singers
  • Choir Groups Only
  • Empire State Building application


” Peak Performance has that personal touch which most companies lack. “

Beau Flahive, Choral Director

Northampton High School, Northampton, MA